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Categories: Exchange Server Toolbox | Show all categories
We have planned a quarantine function for the future. Until this is implemented, you can, for example, set up a quarantine mailbox and deliver emails that have been detected as spam to it. To do this, you can use the following rule:
"Mail is spam" condition. To do this, you need to set a spam score. By default, the value 5 is recommended here.
Action "Forward copy to SMTP server". Here you specify the e-mail address of the quarantine mailbox and the SMTP server connection.
Action "Do not deliver email". This will delete the original email and deliver only the copy to the quarantine mailbox. It is important that this action is listed last.
Alternatively, you can use this action instead of "Forward copy to SMTP server":
"Modify recipients (SMTP)" action. Delete the existing recipients here and specify the quarantine mailbox as the recipient.
This action is useful if the quarantine mailbox is on the same SMTP server as the original recipient.
In order to finish the installation process the installing user needs to have administrative rights.
These are required since there are services and firewall rules that need to be installed.
In order to create the Active Directory user the creating user needs to be a member of the "Account Operator" group.
The integrated versions of ClamAV and SpamAssassin are not updated manually, but with our software updates.
The Exchange Server Toolbox Service User needs to be a member of the following Active Directory groups:
Domain Admins
Domain Users
The user can be created automatically with all needed permissions during the installation. If you want to use a manually created user you need to add it to the groups mentioned above.
The Exchange Server Toolbox uses the following .dll files to display TNEF mail content:
It looks for these files in either [ExchangeInstallationFolder]\Public or the Exchange Server Toolbox installation folder.
In order to exclude specific file types from the "Delete Attachments" action you can add the following Regex expression to the action:
(?!.*\.(pdf|rtf)$).*\..*$
With this expression only PDF and RTF files would not be deleted.
You can switch the "pdf" and the "rtf" with any file type you want to exclude.
To add more types (for example docx) simply add a |docx.
To only exclude a single extension you can remove everything from the brackets but one file type.
Attention: If the old server still has an old Exchange Server Toolbox version installed, please follow the steps described in the following article before migrating the settings / archive:
https://knowledgebase.jam-software.com/7666
Please note that you can install the Exchange Server Toolbox with the same license only on one machine at a time.
If you want to perform a step-by-step migration to the new server, processing mailboxes from the new server one by one, you can install the Exchange Server Toolbox demo on the new server for the duration of the migration.
To apply the configuration, export it under the Advanced Options of the Exchange Server Toolbox and import it on the same page on the new server.
The steps required to migrate the archive as efficiently and smoothly as possible differ depending on the type of archiving and the database used:
After that, please check that file and folder paths in the archive and the ruleset are still valid.
The steps required to migrate the archive as efficiently and smoothly as possible differ depending on the type of archiving and the database used. This tutorial assumes that you have already installed the Exchange Server Toolbox on the new server.
Database Archiving
MS SQL & MySQL
If the database is located on another server, you can continue to use it on the new server in parallel.
If the database is also located on the old server, proceed as follows:
Integrated file-based database (Firebird)
You can find the location of the database file on the old server under Main Archive | Archive Type.
If parallel operation is desired for a period of time proceed as follows:
If parallel operation is not desired proceed as follows:c
File system archiving
With file system archiving, only the paths to the archived emails are stored in the database instead of the complete email. The archived emails are being stored in an archive folder.
You can find the location of the archive folder under Main Archive | Archive Type | File system archiving options | Archive root folder.
MS SQL & MySQL
If the index database is located on another server, you can continue to use it on the new server in parallel.
If the database is also on the old server, proceed as follows:
Integrated file-based database (Firebird)
If parallel operation is desired for a period of time proceed as follows:
If parallel operation is not desired proceed as follows:
This option is only available if you have a local Microsoft Outlook installation. If Outlook is missing on the system, this option is disabled.
The SCL value of an email can only be set if you are using an Exchange Server and even then only if there is no other email server between the Exchange Server and the Exchange Server Toolbox setting the value.
If an Exchange Server recieves an email with Exchange Server specific header content it will automatically ignore and overwrite these values.
Refuse mail is only available for incoming (recieve) emails. This means that the Exchange Server is currently recieving the email but has yet to accept it. The rule action allows to refuse to accept the email and return an error message to the sender.
Do not deliver mail does not depend on the current status of the email. The rule action will have the Exchange Server quietly discard the email without delivering it.
